Online Reputation Management: A Complete Guide To Build Online Brand

Online Reputation Management: A Complete Guide To Build Online Brand

Reputation management is referred to as the influence of what and how stakeholders think of a brand or person to a large extent. This management basically looks over to influence an important metric known as ‘Sentiment’. And this happened during people’s search, social, and other online interactions.

Online reputation management also hampers the offline world. The activities that proceed during the reputation management program involve work in customer experience, social media, online marketing, search engine results, ratings and reviews, and customer satisfaction. 

Definition of Online Reputation Management 

The word ‘influence’ is defined as influencing one’s reputation which is generally been used to enhance someone’s reputation. However, there are some organizations that do the opposite. 

And the ‘People’ are categorized into a certain audience that is most crucial to the brand or person’s success or happiness. In brand a reputation management campaign probably works with the client to raise sentiment. 

Now, ‘Brand’ is something that we constantly think about in a certain way. In reputation management, if you think or are obsessed with a particular object that is a brand. 

Generally, upgrading someone’s brand signifies lowering negative exposure ( eliminating harmful content and reviews from sites) and enhancing positive exposure ( involving content and reviews to sites). 

The definition covers the core of reputation management. However, there are many things to understand. In this section, we’ll make out the developing definition of reputation management by explaining six critical aspects : 

Reputation Management Can Occur Mostly Online 

There is no control over a person’s thought process. However, you probably can control what they see, which in turn takes the way they think. 

In recent times, most people are over the internet for communication purposes. Our daily work is like chatting with friends, solving disagreements, finding new businesses, and reading the news. It’s very obvious and therefore that reputation management occurred mostly in the online space. And the reason behind this is that most of the communication happened there.

Although, there are other reasons also in the online world that one doesn’t point to changing their minds specifically. Judges of reputation like Google, Online Publications, Yelp, and YouTube are mostly targets. 

Reputation Impacts Sales and Marketing

Reputation management probably resides in the whole world of sales and marketing. The reason being people generally goes with the mindset that a brand influences everything about that brand. It is quite difficult to sell a product to a clientele that doesn’t have faith or believe in your brand. 

But, under a good reputation management plan, you can reach out with positive messages to have the maximum impact. The better your reputation, the better your leads, conversion rate, and quality of interaction with your clients. 

Reputation is Crucial For Both Personalities and Businesses

Big organizations and businesses are the most capable to appoint firms to handle their reputations. As we talk about personalities which often are businesses, which makes sense that they would take advantage of reputation management. Several people are in the advanced world who won’t survive their lives in anonymity.

For instance, if people know your name, then it is very obvious that they’ll Google your name. And after that, they will reach out to your business reviews and later discuss your brand on social media platforms. 

However, the one with an outsize personality or billions to our name can rarely be capable of managing our reputations ourselves which is termed DIY reputation management. 

About 87% Reverse a Purchase Decision if There Are Reputation Problems

However here, reputation management is crucial for individuals as well. 4.87% of consumers change their purchase decision because they found reputation issues. If your reputation is going to lower down to tubes, so is your business. Almost 60% of customers stated that negative reviews push them into the mood to not go for that business. 

There’s no doubt that there are several firms that spend thousands of dollars a month improving their reputation or preservation. If you understand a potentially devastating crisis, would you not pay a comparatively small amount for a good reputation? 

Can Reputation Management Be Abused?

Everything happening has some negative side. Similarly, reputation management is not accepted everywhere. Therefore, you can’t finalize whether reputation management is actually evil or good. It can be utilized for both (Reputation X is one of the good guys, by the way). 

And yes, reputation management has its abusers. Once in a while, an organization will purposely mar the reputation of a competitor for its benefit. During the time of information warfare, drowning the internet with false news about firms or people has been proven to work. Reputation X never damages the reputation or well-being of a business or specifics and also many of our direct competitors don’t.

Is Reputation Management An Honest Practice?

Yes, partly but Reputation management resides because people mostly believe, share and spread the news more than any positive news. It is natural as humans have grown to react to threats, that’s basically created a ‘negative bias.

And so, it’s obvious that bad news gets more clicks rather than more attention and in the end more revenue for the media outlets. Hence, a single mistake can snowball into a long-lasting impact on your reputation. 

Similarly, a garden’s reputation requires tending. Still, many firms decrease the time, expertise, or knowledge to touch up their Wikipedia article, polish up the About Us page or solicit a few more positive review sites, such as Glassdoor, Yelp, or Google Reviews. Yet many organizations aren’t using techniques such as Search engine optimization (SEO) to their fullest. 

Who is in Control of Your Online Reputation? 

Well, this is the most crucial sticking point in understanding reputation management. And the main reason for reputation mismanagement is replete. The initial point of misunderstanding leads to several sins, false steps, confusion, and outright blunders. 

As you know there is no control over what people think regarding your brand or individual. However, they have a degree of control over what people observe and hence control what they believe. 

Reputation management works in the field of sentiments and visibility where cognitive biases, specific perceptions, search results, and past experience exert massive power. 

What is the Method to do Online Reputation Management? 

Uncountable options are available there for managing your online reputation. You can expand in reputation management software, contact a reputation management company, or also can take an approach DIY. No matter what process you select to manage your reputation, there is some help for creating your reputation strategy. 

Basically, reputation management is the method of collecting insights, creating effective strategies, and executing strategies in order to enhance your online presence and raise your business. 

The initial step in developing a reputation strategy is to go through your reputation life. Due to the present digital world, your reputation is displayed in several places and that becomes difficult to manage. 

The internet is a huge place however, there are a few significant platforms that have an impact: 

  1. Social media 
  2. Online forums 
  3. Traditional media sites 
  4. Blogs 
  5. Review sites 
  6. Wikipedia 

These platforms are recognized as building blocks that maintain your digital reputation. 

In What Way Do You Control Your Reputation? 

In reputation management, control comes down to the core you’re working with the websites, social media platforms, forums, and publications that are applicable to you. While in reputation, we suggest you differentiate the domains in your organizations by the degree of control you have over them.  We use basically three categories of domains where you have : 

Proper Control 

Domains where you have the full liberty of speech. This section could involve your website, blog, social media accounts, and else any secondary websites that you own. 

Moderated Control 

This is a domain where you can communicate as a contributor however there would be any third party that gets your content. Therefore, this category involves sites such as Wikipedia, Medium, and Business Insider. 

No Control 

This is a domain over which you have no control. Most sites fall under this category like major publications, social media pages that don’t belong to you, and other websites. 

What Things Do You Don’t Control About Your Reputation? 


Journalists are basically free to write anything which later can be removed from that particular portal. Although, they can not be forgotten by the reader even later after. 

Content Displayed on The Privately Owned Website 

In many cases, content on privately owned sites won’t be taken down. Till then the content qualifies as libel or breaks Google’s terms of use. You cannot take them back forcefully. But you can make positive content that should rank above it in order to take that down. 

If people are abusing your firm or personal brand on social media, there you can’t do anything except wait for the storm to blow away. But if you are capable enough then you can appoint reputation management or a PR firm to actively battle the statement. 

Active Fomenters 

It is difficult to maintain a positive reputation since another individual or organization is posting content against you. If it happened to you, then the best thing you can do is to make a bulwark of your own, positive content. 

Communication Can Have Unintended Consequences 

The building of reputation occurred in a similar way as the process of communication. 

Like you as a sender, communicate your reputation via your employees, branding, messaging, web presence, and all the other elements related to a brand. 

While the receiver which is any specifics in the general public decodes this message as per the certain medium of communication. 

Can Reputation Be Managed? 

Yes, reputation can be managed. Here are a few reputation management that often solves – 

Negative News Articles 

News articles are the first things that people check soon after they google your business’s name or pursue their news feed. No matter whether the content is based on the right incident or false, it is the tendency of people to believe. 

Negative Online Images 

Even if they are ordinary citizens or celebrities, they have always been the subject of leaked photos or other negative online images. 


Wikipedia is known as the cultural default for information digitally on every subject Sadly, Wikipedia could be biased and unreliable. Reputation management should pay close focus to the website that regularly ranks high in the search engines. 

Blog Posts 

In the blog, anyone can write anything they wish unless they are clearly defaming an individual or organization. The conclusion would be a riot of misinformation and confusion. 

Ripoff Reports of Scam Sites 

Likewise malicious blogs, there are few review sites that are nothing more than conduits of complaint for disaffected consumers ( or worse, malicious reputation destroyers). 

Review Sites 

Review sites such as Yelp, Trip Advisors, Google reviews, and others exist to aid the consumer make attentive preferences based on what other customers have experienced. But, what will happen if an individual malcontented consumer destroys an otherwise big company with a negative review? Sometimes, one single negative review can badly hurt the niche business. 

Social Media 

Regardless of other forms, social media has a shorter shelf life than any other in this above list, although it matters. Social media marketing is the process of preference of people recommending brands, spreading gossip, airing complaints, and bashing public figures. There is an emerging science to manipulating social media to enhance reputations. 

Under the techniques from the field of search engine optimization, cognitive psychology, user behavior, and human-computer interaction (HCI), reputation management firms are able to restore equilibrium back to search results, review sites, information portals, and other sources of publicly available information.

Reputation can be controlled by managing what people view online to a large extent. Reputation management sometimes goes a long way toward securing a positive reputation and keeping alive the business. 

For the best results, companies or people outsource Reputation Management services from a reputed digital marketing company. Since there are many companies out there you have to be very careful while choosing a company. Make sure to read reviews, and check their track record and their packages to choose the best company for managing the reputation of you & your company.